
Thank
you for choosing the University of Maine Hutchinson
Center as the location for your organization’s
upcoming event.
Since
most of our live classes are in the evening or weekends,
we are able to offer our conference services during
the daytime hours, with limited availability evenings
and weekends. However, please be aware that our primary
responsibility is to our academic programs; therefore,
scheduling of events will be worked around class schedules
and college-related activities. Room requests can be
subject to change due to unforeseen changes in the academic
schedule. Every space at the Hutchinson Center is wonderful
meeting space and we will work with you to meet your
needs.
Upon
scheduling an event, the Hutchinson Center will prepare
a Reservation Form and send it to the contact person
to review.
Please
sign and return it to: Erica Hughes, UMaine Hutchinson
Center, 80 Belmont Avenue, Belfast, ME 04915 or by fax
at (207) 338-8013.
In
order to help provide you with the best service possible,
the following guidelines have been established.
About
our facility: We are a state-of-the art
Center with just about all the technology one would
need. This past year our technology has been upgraded
even more, making our entire facility “wireless”
with two airports for laptop wireless connections throughout
our building!
All
our rooms are air-conditioned so please keep this in
mind as you dress to come to the Center. The building
is completely wheel chair accessible. There is plenty
of parking -- it is free and no parking permits are
used at the Center. There is a small vending machine
area, with a cold drink machine and a snack machine,
both reasonably priced. Also in this alcove are three
phones, which are free for local calls and they accept
calling cards as well. Smoking is not permitted in the
FHC. There is one designed smoking area at the front
entrance to the FHC, with a “smoking genie”
receptacle set in place.
Room
Equipment and Set-Up: Each room must be
left in the condition in which it was found. Tables,
Chairs, etc. need to be returned to their original position.
We request that nothing be placed on the wall. Please
check with Nancy Boyington about using post-it sheets,
tape, etc. on the walls.
Cancellations:
The FHC reserves the right to impose a
cancellation fee of $25.00 if written notice to cancel
a meeting space is not submitted at least five (5) working
days prior to the event. For those events that are reserved
for large space use (multiple rooms and multiple days),
written cancellation notice must be submitted at least
fifteen (15) working days prior to the event in order
to avoid a cancellation charge of 50% of the fee.
No
Shows: Full room charges will be charged
and enforced for all “No Shows” on reservations.
(It is only common courtesy to cancel a reservation
and make the space available to others).
Technology
and AV Needs: Most of our meeting rooms
have state-of-the art technology. In each room, the
technology is mastermind in a Podium, which includes
Internet access, Windows programs (including PowerPoint),
video replay, CD, and audiotape units. Screens are very
nicely built into each room. One of our staff will assist
you in becoming familiar with the equipment and assist
you in using this equipment. If you need more than basic
technology support, a FHC staff member can be assigned
to your event to support your additional technology
needs (i.e. compressed video, video-tape recording,
etc.) for a nominal fee ($40 per hour).
Each room is equipped with generous whiteboards along
with markers. Easel stands are available at no charge,
but we ask that you bring your own easel pads.
Also available, at no charge, are several lavier and
handheld microphones as well as a speaker system (for
use in our Atrium). We also have a tabletop podium and
a full-size podium (on wheels) available for your event.
When you make your reservation, just make sure you reserve
the AV and technology you need to ensure its availability.
Computer
Labs: There are two computer labs:
a MAC lab and a Windows Lab. Each contains
22 computer stations with up-to-date software.
Each lab offers an instructor’s
station at the front of the room, where overhead projection
can be displayed on a pull-down screen. Also
available is am instructor’s “Robotel”,
allowing the instructor to access all the computers
in their lab, if desired. If you need to have
other than the software installed, an additional
charge of $25 an hour will be assessed to have
our technology associate install it. Remember
that you need to provide the software at least
5 working days prior to your training in order
to be assured its installation in time for
your training.
Catering
and Refreshments: The FHC is equipped
with a full kitchen, including a refrigerator, freezer,
microwave, icemaker, oven and dishwasher. There is a
commercial FETCO Coffee system used daily as well as
for events. Coffee for our students is always available
at no charge. For events, we ask that renters bring
their coffee and all the supplies that go with it. You
are welcome to use our equipment and we will assist
you in making your coffee and other refreshments. Food
and beverages are allowed in most areas with the exception
of the Auditorium and two computer labs. No food or
drink is allowed in the Auditorium or Computer Labs
at any time.
We have no dining services at the FHC. You may choose
a caterer of your liking or bring your own food to your
event. We do request that you clean up your meeting
and other space after your event. Also keep in mind
that many times there are several events going on at
the same time and kitchen space may need to be shared.
Set-up
Arrangements: If you have not made arrangements
for room set-up at the time you book your event, please
call Erica Hughes at (207) 338-8034 to arrange
your set-up requirements at your earliest convenience.
Lost and Found: You can check for lost or found items
by going to the Front Office and checking the “Lost
and Found” drawer.
Alcohol
Policy: Generally, alcoholic beverages
are not permitted at the FHC. For more information about
the policies governing serving alcohol at events, please
contact Erica Hughes at (207) 338-8034 for a copy
of the policy.
Directions:
We are located on Route 3 in Belfast. If you are driving
east from the Augusta direction, as you come into Belfast
on Route 3, watch on the right for the Belfast (city)
sign (with a ship logo on it). On the right just past
the sign as you enter Belfast you will see a sign for
Sweetser Children Services and next is us, a large University
of Maine Hutchinson Center sign. Take the right and
follow the driveway into our parking lot.
If
you are driving north from the Camden direction, exit
Route 1 when you enter Belfast as it intersects with
Route 3. Take the left and go about _ of a mile on Route
3 headed towards Augusta. You will pass EBS, MBNA, Dairy
Queen and other businesses. We are on the left, our
driveway is directly across from the Belfast Self Storage
buildings (tan and maroon). Take the left into our driveway,
and follow the road into our parking lot.
If
you are driving south from Searsport direction, take
Route 1 until it exits onto Belfast at Route 3. You
will see Reny’s on the right. Take the right onto
Route 3 heading west towards Augusta for about _ of
a mile. You will pass EBS, MBNA, Dairy Queen and other
businesses. We are on the left, our driveway is directly
across from the Belfast Self Storage buildings (tan
and maroon). Take the left into our driveway, and follow
the road into our parking lot. Additional directions
are posted on our website here.
Area
Lodging and Area Dining: We have available
and can provide you with a list of area lodging as well
as restaurants at your request.
Final
Note: It is our pleasure to host your
event at the University of Maine Hutchinson Center.
If there is anything we can do to help make your event
successful and enjoyable, just let us know we’ll
help make it happen!FHC reserves the right to reassign
rooms to serve the greatest number of programs and services.
The FHC will provide notification of changes to reservations
promptly via email, phone or fax.