Since most of our live classes are in the evening or weekends, we are able to offer our conference services during the daytime hours, with limited availability evenings and weekends. However, please be aware that our primary responsibility is to our academic programs; therefore, scheduling of events will be worked around class schedules and college-related activities. Room requests can be subject to change due to unforeseen changes in the academic schedule. Every space at the Hutchinson Center is wonderful meeting space and we will work with you to meet your needs.

Upon scheduling an event, the Hutchinson Center will prepare a Reservation Form and send it to the contact person to review.

Please sign and return it to: Erica Hughes, UMaine Hutchinson Center, 80 Belmont Avenue, Belfast, ME 04915 or by fax at (207) 338-8013.

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In order to help provide you with the best service possible, the following guidelines have been established.

About our facility: We are a state-of-the art Center with just about all the technology one would need. This past year our technology has been upgraded even more, making our entire facility “wireless” with two airports for laptop wireless connections throughout our building!

All our rooms are air-conditioned so please keep this in mind as you dress to come to the Center. The building is completely wheel chair accessible. There is plenty of parking -- it is free and no parking permits are used at the Center. There is a small vending machine area, with a cold drink machine and a snack machine, both reasonably priced. Also in this alcove are three phones, which are free for local calls and they accept calling cards as well. Smoking is not permitted in the FHC. There is one designed smoking area at the front entrance to the FHC, with a “smoking genie” receptacle set in place.

Room Equipment and Set-Up: Each room must be left in the condition in which it was found. Tables, Chairs, etc. need to be returned to their original position. We request that nothing be placed on the wall. Please check with Nancy Boyington about using post-it sheets, tape, etc. on the walls.

Cancellations: The FHC reserves the right to impose a cancellation fee of $25.00 if written notice to cancel a meeting space is not submitted at least five (5) working days prior to the event. For those events that are reserved for large space use (multiple rooms and multiple days), written cancellation notice must be submitted at least fifteen (15) working days prior to the event in order to avoid a cancellation charge of 50% of the fee.

No Shows: Full room charges will be charged and enforced for all “No Shows” on reservations. (It is only common courtesy to cancel a reservation and make the space available to others).

Technology and AV Needs: Most of our meeting rooms have state-of-the art technology. In each room, the technology is mastermind in a Podium, which includes Internet access, Windows programs (including PowerPoint), video replay, CD, and audiotape units. Screens are very nicely built into each room. One of our staff will assist you in becoming familiar with the equipment and assist you in using this equipment. If you need more than basic technology support, a FHC staff member can be assigned to your event to support your additional technology needs (i.e. compressed video, video-tape recording, etc.) for a nominal fee ($40 per hour).
Each room is equipped with generous whiteboards along with markers. Easel stands are available at no charge, but we ask that you bring your own easel pads.
Also available, at no charge, are several lavier and handheld microphones as well as a speaker system (for use in our Atrium). We also have a tabletop podium and a full-size podium (on wheels) available for your event. When you make your reservation, just make sure you reserve the AV and technology you need to ensure its availability.

Computer Labs: There are two computer labs: a MAC lab and a Windows Lab. Each contains 22 computer stations with up-to-date software. Each lab offers an instructor’s station at the front of the room, where overhead projection can be displayed on a pull-down screen. Also available is am instructor’s “Robotel”, allowing the instructor to access all the computers in their lab, if desired. If you need to have other than the software installed, an additional charge of $25 an hour will be assessed to have our technology associate install it. Remember that you need to provide the software at least 5 working days prior to your training in order to be assured its installation in time for your training.

Catering and Refreshments: The FHC is equipped with a full kitchen, including a refrigerator, freezer, microwave, icemaker, oven and dishwasher. There is a commercial FETCO Coffee system used daily as well as for events. Coffee for our students is always available at no charge. For events, we ask that renters bring their coffee and all the supplies that go with it. You are welcome to use our equipment and we will assist you in making your coffee and other refreshments. Food and beverages are allowed in most areas with the exception of the Auditorium and two computer labs. No food or drink is allowed in the Auditorium or Computer Labs at any time.
We have no dining services at the FHC. You may choose a caterer of your liking or bring your own food to your event. We do request that you clean up your meeting and other space after your event. Also keep in mind that many times there are several events going on at the same time and kitchen space may need to be shared.

Set-up Arrangements: If you have not made arrangements for room set-up at the time you book your event, please call Erica Hughes at (207) 338-8034 to arrange your set-up requirements at your earliest convenience.
Lost and Found: You can check for lost or found items by going to the Front Office and checking the “Lost and Found” drawer.

Alcohol Policy: Generally, alcoholic beverages are not permitted at the FHC. For more information about the policies governing serving alcohol at events, please contact Erica Hughes at (207) 338-8034 for a copy of the policy.

Directions: We are located on Route 3 in Belfast. If you are driving east from the Augusta direction, as you come into Belfast on Route 3, watch on the right for the Belfast (city) sign (with a ship logo on it). On the right just past the sign as you enter Belfast you will see a sign for Sweetser Children Services and next is us, a large University of Maine Hutchinson Center sign. Take the right and follow the driveway into our parking lot.

If you are driving north from the Camden direction, exit Route 1 when you enter Belfast as it intersects with Route 3. Take the left and go about _ of a mile on Route 3 headed towards Augusta. You will pass EBS, MBNA, Dairy Queen and other businesses. We are on the left, our driveway is directly across from the Belfast Self Storage buildings (tan and maroon). Take the left into our driveway, and follow the road into our parking lot.

If you are driving south from Searsport direction, take Route 1 until it exits onto Belfast at Route 3. You will see Reny’s on the right. Take the right onto Route 3 heading west towards Augusta for about _ of a mile. You will pass EBS, MBNA, Dairy Queen and other businesses. We are on the left, our driveway is directly across from the Belfast Self Storage buildings (tan and maroon). Take the left into our driveway, and follow the road into our parking lot. Additional directions are posted on our website here.

Area Lodging and Area Dining: We have available and can provide you with a list of area lodging as well as restaurants at your request.

Final Note: It is our pleasure to host your event at the University of Maine Hutchinson Center. If there is anything we can do to help make your event successful and enjoyable, just let us know we’ll help make it happen!FHC reserves the right to reassign rooms to serve the greatest number of programs and services. The FHC will provide notification of changes to reservations promptly via email, phone or fax.